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Why Every School Needs School Management Software?

school management system

Why Every School Needs School Management Software?

School is important for us because it teaches us about the world around us and prepares us for life. From School, we not only learn basic skills like write, read, arithmetic but we can learn about how to identify people, different places and nature.

But teaching is not the only task for teachers in school. There are so many other time-consuming tasks they have to perform which affects teaching and the learning processes. So there is a need for automating these manual tasks in order to maximize the time spent in teaching, hence maximizing the ultimate growth of the students.

What is School Management Software?

School Management Software is the best solution to manage the complex manual tasks of schools, colleges or any other educational institute. School Management Software is designed to automate the time consuming administrative work. Using software also helps avoid costly errors.

Why Every School Needs School Management Software?

Bridging Communication Gap

It is very important to have a transparent communication between teachers, students, and parents. Most of the schools today are facing this issue that they don’t have transparent communication with parents. Effective communication is very important from the academic growth of students. But most of the time schools fail to executive effective communication between teachers, students, and parents.

School management software helps to bridge the communication gap between teachers, non-teaching staff, parents and students. Everybody is well-connected through the mobile app and web portal. If it is necessary to pass any information quickly, you can send it through a notification. This saves you time and avoids a number of phone calls.

Security

Maintaining a safe and secure atmosphere for students is the first priority for all schools. Implementing school management software creates a secure and safe environment for students.                                                                                                                         

The school management system connects teachers and parents through parent app that allows sending an absent and present notification to the parents. It also allows parents to track the location of the school bus. So parents can be relaxed about the security of their ward.

Save Natural resources-

Do you have an idea of how many papers are wasted in a school in different processes in every day? In any school, many applications are invited for admission. Also, every year when faculty changes or any other staff changes, the figures are written on paper and kept in a file for the purpose of records. What if anybody asks you to find a particular data on a specific date? It’s cumbersome to dig through heaps of files that gather dust over the years!! But with School management Software, It is very easy to manage this bulk data effortlessly and maintain paperless administration of the school.

Attendance-

Another unavoidable time-consuming task for every teacher is taking attendance and maintaining attendance records. This also affects student learning processes. This time-consuming process should be managed in such a way that teachers stay away from the hassle of keeping records of attendance sheets in files. So schools should use school management software to save the teacher’s time and improve the learning process.

Effortless Fee Payment

When a new session starts, usually parents and students have to stand in a queue for a number of hours for paying fees either at the school office or at the bank. And every time it is not possible for parents to take leave from their work or office for paying the fee. The integration of payment gateway in a school management software makes it possible to pay the fee at any time from anywhere. There is no need to take leave from work or office.

Bulk Admission Data Management

Admission season is a headache for school staff and teachers because every year hundreds of students take admission in schools. Organizing all the new student information in files is a very cumbersome task.

Student data management features of school management software can efficiently manage the student data during the admission process. Once you entered the student information then you can change or edit it whenever required.

Inventory management

A school has a large number of assets such as School buses, libraries, laboratories, hostels, etc. It requires a lot of effort and time to properly handle these assets. It is not simple to maintain the data of all these assets. But with the Inventory management feature of a school management software, you can manage all these assets in a few mouse clicks. And the reports help you get a quick snapshot of the status of inventory at any time.

In this way, school Management software helps schools to automate their day-to-day manual tasks and improve teaching time. Hence it is an absolute must-have software for any school.

 

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How to bridge the gap between teachers and parents ?

school management system

How to bridge the gap between teachers, parents, and students?

Do you know according to the ongoing research parental involvement in school improves student progress, increases the regularity of student and parent’s trust in student education. The student’s test score increases, the student gets higher grades and the student develops better skills. But how you can achieve this? We understand the need and importance of parental involvement in school and hence we introduce our new feature – the parent app.

What is the parent app and how it works?

School Magica parent app is an Android application specially designed to bridge the gap between teachers, parents, and students. Nowadays most of the parents are busy with their work. So they are not able to come to school regularly and get in touch with class teachers or other school authorities. Every time it is not possible for parents to take leave from work. So they are not able to get important updates and progress of their child. The school Magica parent app is a great solution to these issues.

With the parent app, parents can regularly be in touch with class teachers and other school authorities. Parents can know about ongoing and upcoming activity in school, their ward’s performance, achievements, parents can also get notified by the school on their ward absenteeism.

Parents can check the fees payment summary the amount that has been paid, the amount that is outstanding and also makes online payments from the app itself through integrated payment gateways.

This app provides messenger Feedback feature using which parents can connect with class teachers and school authorities. Parents can easily raise their concerns with the school authorities regarding any issue and get a solution even if they are busy with their routine without taking time off from their workplace.

Ongoing communication between parents, teachers, and school authorities effectively improves student performance. Parents can know about the weak and strong areas of their children and act accordingly.

Parent app reduces the worry of parents regarding child security and builds parents' trust in the school. It reduces the need to visit the school, which most of the parents can’t afford due to the lack of time. Parents can access the app from anywhere anytime and know about anything regarding school activity, such as homework, exam time table, attendance, parent-teacher meet, holidays, culture programs, etc.

The key feature of School Magica parents app:

We strongly believe that parents should always be aware of what is happening in school. So we have developed a parent’s app to empower parents about their child's academic and extracurricular activities. Some of the feature for parent app-

Student details –

A parent can see their child as well as school details like Admission number, class, section, school contact no, School Address and can contact school easily.

Attendance Details –

A parent can see their ward’s attendance details, attendance History and Holiday summary in the parent app.

Test Result Details –

A parent can see Test dates, Test marks, Test results in detail and can easily track the progress of their ward.   

Messages Notification –

When the teachers take attendance, parents get a notification on the app and can immediately know that their child has reached the school. In addition, other reminders like Fees Outstanding, Test Performance, Exam result, etc. can also be seen in the parent app.

Ensure ward safety with Bus Tracking –

Parents can be relaxed about their child’s security by live tracking the school bus in which their child is traveling. Parents can be ready to pick up their ward from the stops on time by tracking the location of the bus.

View School Diary

Parents can see all the homework details assigned to their children in the parent app. The submission dates for various projects and assignments are shown in the school diary. Parents can also help their children with homework and learning by accessing helpful learning materials shared by teachers, such as documents, photos or videos, and web links.

A parent can also see Notices, Activities, parent-teacher Meeting Planning Details and get prior intimation with the help of Parent app.

Online Fees Payment

Parents need not go to the bank or to school premises to pay the fees. A parent can pay their ward’s Fees online from anywhere and anytime with parent app by Payment Gateway Integration. A parent can also see the Payment details, Payment History, Online Transaction History in the app.

Communication between parents and teachers

To make the Parent-teacher Communication easier, Feedback Feature is provided in the Parent app. Parents can send Feedback or Message to a teacher or School Authorities and get responses to their queries

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How To Increases Student For a Coaching Classes?

Coaching Class Management System

How To Increases Student For a Coaching Classes?

Providing Education is a great way to contribute towards society and improve the skills of young students. However, regular school and college classes could not meet the requirements of the students because of many reasons. Reason may be time, school and college teachers don’t get enough time to cover all the syllabus. Because of that student go for additional coaching classes.

So day by day the requirement of coaching classes is increased by understanding this requirement competition in a coaching classes business is also increases. Whenever the new session is near Coaching classes owners are worried about how to increase student for coaching classe 

 Point every coaching classes owner should remember in order to increase student for coaching classes.

Student Satisfaction-

Coaching classes are busy in taking batches one after another. In such case it is very difficult for coaching classes to track or manage students’ performance manually. So for automating this process coaching classes should choose coaching class management software. You can use this digital software to automate many tasks, monitor student performance, conduct mock tests, interaction with parents and stay on top to automate functions and processes. Hence coaching classes become free to focus on increasing the number of students in a coaching classes and improving the teaching strategy in order to increase student growth and score. When your student scored well in this competition then automatically other student attract towards your coaching classes.

Promotion by existing student

Any Students go for coaching classes for only one reason. The reason is getting the highest score in the exam. Coaching classes and their teachers staff make a big difference in student success. In fact, it can be true to some extent that coaching classes have contributed more to the success of high-ranking students than colleges or schools in some instances. Then in a competitive exam, you will not find any school or colleges that will help students to prepare for the entrance exams like Engineering entrance, Medical Entrance, bank exams, UPSC, MPSC etc. Coaching classes are the only one way to get guidance  from experts .This means that students believe in coaching classes and have high expectations.

Coaching class’s owner should put more efforts to know each and every student’s progress, of course, it requires more effort to know each student progress, but these difficulties will be overcome with coaching class management software. So that Students can be separated and taught differently according to their learning style to ensure the best chance of success for everyone. Students in coaching classes receive high scores every year, which builds reputation of the institute and attract more students.

Branding and Marketing

When we start any business it will not grow without marketing and branding and same thing happen with coaching class business.  Initially, you can place an advertisement in local newspapers, print handouts and distribute them to the city's schools, and encourage students to share their experiences with friends.

Now a day’s social media plays an important role in marketing and getting quality leads. So new (and existing) coaching classes must adopt social media marketing that social media promotion must necessarily attract more students. In addition to this list your coaching classes in a google my business , Just Dial ,Sulekha etc. local search engine so that people can get your contact details , location , working hours and many more . This will help you to get more students for your coaching classes.

Coaching center physical location-

One of the simplest ways to get noticeable and more students in the door of coaching classes is to place a coaching class very close to school or colleges. Students can easily attend coaching class’s right after school or college sessions. Save commuting time and effort.

So this are some point coaching class owner need to remember in order to attract more students.

At the same time, as we know we live in the age of information technology, you should make use of something like a coaching class management software to automate most operations. This will leave you free to give more time to students instead of being tied down in routine activities. Investment in coaching class management software will recoup the investment in a short time.

 

 

 

 

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How Coaching Classes Can Automate their manual task?

Coaching Class Management Software

How Coaching Classes Can Automate their manual task?

Running coaching classes business successfully is not an easy task as it requires perfect coordination between teachers, student, parent and Many processes are involved in coaching class management such as Admission management, fees management, enquiry management etc. All of this is a not less than a challenge for a coaching classes owner.

Coaching classes owner tend to add responsibility for providing a safe and engaging environment for students to study. Coaching classes should also always require to maintain appropriate communication channels with parents to keep the ward's progress transparent.

All these tasks require a lot of time if all task done manually so coaching classes are always looking for alternative ways to do it easily and in less time.
By Automating these manual tasks can actually change how coaching classes operate. Coaching classes could now encourage teachers to brainstorm new teaching methods, encouraging students to learn things in a fun and effective way.

Automation actually helps with coaching classes, but choosing the right process for automation can still be a difficult task. So here are the process that coaching classes can be automated in order to save money and time.

The process that coaching classes can be automated in order to save money and time.

Admission -

Do you want to save time of admission process? Admission process management via a coaching class management software offers simple, easy and quick operation allows you to perform difficult tasks.


In general, admission to any educational institution is handled through a manual process. There are many cumbersome tasks that require keeping each student's data entry, keeping accurate records, and a lot of effort and time. To reduce workload and save time, coaching class management software is now developed that increases efficiency and saves a lot of time.

Student enquiry Management –

Thanks to automation, tracking all walk-in and online inquiries are much simpler. Automating allows coaching class owners to track enquiry and follow up on time. As a result, data collection efficiency is improved. You can manage both offline and online leads without any special effort. You can also track enquiry that you received on Just dial and Sulekha .you can effectively manage your leads in your coaching class.

Attendance Management-

Attendance is an unavoidable part of any class.  Attendance eats 10 min of every class when the entire attendance process is done manually.  Taking Manual attendance involves maintaining a register for each and every student. This task not only causes loss of time, but even the slightest mismatch during taking attendance can lead to a completely troublesome recheck process.                    

Automating the whole attendance process provides a simple way to manage the attendance of each and every coaching class. Everything is done without human manual involvement, and the use of biometric devices can ensure proper and smooth attendance procedures. Everything is fully automated, making it very easy to collect attendance and send or save this information. Along with recording attendance, it will send SMS to the parents of presence and absences of their child this ensure safety and security in parents mind.

Fees Management-

Management and collection of the fee is one of the most cumbersome tasks for the coaching class owners. Automation allows parents to pay fees smoothly from anywhere at any time. All information is managed by the software so there is no chances of error. The software automatically triggers an SMS notification to parents to inform them about outstanding payment.

Exam Management-

An exam is a way to test student knowledge. Tests are required to find students' real skills, talents and knowledge at every educational institute. But the whole process of conducting tests involves a variety of activities that will take a lot of time when done manually. But automation eliminates all these hard work. Coaching class’s management software allows you to automate the exam process, store exam questions paper, manage exam attendance, get detailed reports for all students, provide transparent and effective communication of results to each parent, and more.

Doing all of this task manually can cause the coaching class owner to actually spend additional resources for self-improvement. With automation being able to do these things, coaching classes now have more time to focus on internal development. These minor administrative tasks, handled by automation, allow the coaching class to focus on extending reach. Developing new coaching strategies, researching creative ways to educate students and marketing in a better way, coaching classes can grow into an organization with priority on free time and resources.

 

 

 

                                                              

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Automatic Attendance System To Increase Teaching Time .

Automatic attendance system

Automatic Attendance System To Increase Teaching Time.

How important is attendance? Attendance is important because students are more likely to succeed in school as they continue to attend school. So is Attendance is unavoidable part of your class or lecture!

So attendance is really very important for many reasons. But attendance consumes a lot of class time, you can save important class time with the automated attendance system, which is an automated solution that not only displays attendance, but also finds meaningful patterns for monitoring student performance on key indicators. Also, communicate with parents regarding ward’s attendance.

How automatic attendance system help to increase teaching time ?

Improved speed and accuracy 

Attendance is automated so you can be sure your data is accurate and error free. When attendance is displayed, the captured data is stored in the student attendance management system so that authorized persons can view attendance details. This feature is especially useful for finding specific students or analyzing absenteeism trends.

Security and tracking

Security and tracking are key features of an automate attendance system

It also automatically triggers SMS, email, or app notifications to parents or guardians to let them know about their wards attendance.

It is protected by multiple layers of security with strong encryption along with data stored in ERP, making him immune to data security breaches and potential threats.

Attendance data captured by biometric or RFID device is stored in the attendance management system to provide role-based access, so there is no data manipulation at all.

Higher ROI

Schools, universities or colleges can save up to thousands of rupees per month by automating student attendance. If a teacher has 6 lectures per day and it takes 10 minutes to take attendance for each class, it takes almost 60 minutes to show attendance. If there are 40 teachers in the institution, 40hours are needed each day to indicate daily attendance. If average cost of teacher’s is 500 Rs. School loses 20,000 Rs. per day for attendance. 

Saving in resources
No paperwork, no manual attendance, and no time wasting, reducing hassle and allowing teachers who are already burdened to focus more on education.

Attendance automation requires little teacher effort, which reduces the amount of work done by the teacher. For biometric or RFID attendance, students simply punch in or flash the ID card in front of the device. Attendance marked with the app takes 60 seconds from the teacher

Analyzable

You can use the attendance data dashboard to determine attendance trends for institutions, specific classes, specific subjects, or specific students. Consider tracking student attendance for a month. By looking at the graph, you can immediately see if attendance is increasing, decreasing or almost leaking.

The ability to analyze student performance using attendance data is probably the most important reason why an attendance monitoring system is needed. The dashboard instantly provides accurate graphical data about everything.

Based on the results of the analysis, you can make timely decisions and determine whether corrective actions are effective. This allows you to continuously monitor student performance and improve student performance.

Also, if you need to write this report manually, you will need almost 80 hours, including teaching classes and subjects with hundreds of students and teachers. For the student attendance management system, several reports can be generated in few minutes, depending on user-specific fields.

 

 

 

 

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Question Paper Generator To Create Test In Seconds.

Online Test Generator

Question Paper Generator To Create Test In Seconds.

Online question paper generator is the best solution that allows you to be free from DTP operators and teachers to perform exams or tests in your organization or institution. Usually, the upper authorities of an organization or institution depend heavily on typists and teachers when there is a need for creating question paper. It happens even when good questions have already been used in the question paper. Throughout this question pool, typists and teachers work for number of days for creating just one question paper. But test generators allows you, to create one question paper in just a few seconds and one mouse click.

You can then use the question paper generator to create tests based on your criteria. Chapter-wise tests, unit tests, objective tests, final tests and many other types of tests can be created. You can even create templates/patterns like board exam etc. Tests can be exported to word files using the institute’s logo, header and footer. Several export options are provided to help you format your paper the way you want. Word output is optimized for printing to save on paper. It is a must-have software for anyone who spends time creating tests for students.

What are the feature of Question Paper Generator?

Generate test as per your choice

You can create chapter-wise tests, unit tests, objective tests, final tests and various other types of test Add instruction and break your test into sections. You can easily exclude questions that appeared in the past exams.

Generate test with questions and symbol

Test generator plus provide a provision that you can create questions with equations, symbol, and diagram that is much needed in academics

Storage facility

Many predefined formats for different exams and different standards can be prepared and saved for future exams.

Online tests evaluate automatically

Create a test and publish it on the web. That's all! Prepare for online exams and evaluate them automatically and provide detailed test analysis which is not possible manually.

Determine if students can download the results and view or print the grades and scorecards as soon as they are completed. You can also change the test and republish the update.

Question paper Statistics report

Quickly and easily report how many students answered the right and wrong questions.

Build exams with ease

Copy the question from another test without retyping it. With just a few mouse clicks, you can copy one or several questions from another test to an open test. Create exams from multiple tests is easy!

Export to Word

All tests, including the answer sheet, can be exported to word for further customization if required.

Test generator automatically generates your alternate versions based on the settings you choose when creating your test.

Question paper generator software is very useful for teachers. In addition to the exam, you can generate questions from all subjects for the test. Teachers do not have to collect questions from various sources to complete a question paper for academics.

Consuming time in days to set a single question paper has become history now, as question paper generator creates a test in a minute just by few mouse clicks.