How Coaching Classes Can Automate their manual task?

Running coaching classes business successfully is not an easy task as it requires perfect coordination between teachers, student, parent and Many processes are involved in coaching class management such as Admission management, fees management, enquiry management etc. All of this is a not less than a challenge for a coaching classes owner.

Coaching classes owner tend to add responsibility for providing a safe and engaging environment for students to study. Coaching classes should also always require to maintain appropriate communication channels with parents to keep the ward's progress transparent.

All these tasks require a lot of time if all task done manually so coaching classes are always looking for alternative ways to do it easily and in less time.
By Automating these manual tasks can actually change how coaching classes operate. Coaching classes could now encourage teachers to brainstorm new teaching methods, encouraging students to learn things in a fun and effective way.

Automation actually helps with coaching classes, but choosing the right process for automation can still be a difficult task. So here are the process that coaching classes can be automated in order to save money and time.

The process that coaching classes can be automated in order to save money and time.

Admission -

Do you want to save time of admission process? Admission process management via a coaching class management software offers simple, easy and quick operation allows you to perform difficult tasks.

In general, admission to any educational institution is handled through a manual process. There are many cumbersome tasks that require keeping each student's data entry, keeping accurate records, and a lot of effort and time. To reduce workload and save time, coaching class management software is now developed that increases efficiency and saves a lot of time.

Student enquiry Management –

Thanks to automation, tracking all walk-in and online inquiries are much simpler. Automating allows coaching class owners to track enquiry and follow up on time. As a result, data collection efficiency is improved. You can manage both offline and online leads without any special effort. You can also track enquiry that you received on Just dial and Sulekha .you can effectively manage your leads in your coaching class.

Attendance Management-

Attendance is an unavoidable part of any class.  Attendance eats 10 min of every class when the entire attendance process is done manually.  Taking Manual attendance involves maintaining a register for each and every student. This task not only causes loss of time, but even the slightest mismatch during taking attendance can lead to a completely troublesome recheck process.                    

Automating the whole attendance process provides a simple way to manage the attendance of each and every coaching class. Everything is done without human manual involvement, and the use of biometric devices can ensure proper and smooth attendance procedures. Everything is fully automated, making it very easy to collect attendance and send or save this information. Along with recording attendance, it will send SMS to the parents of presence and absences of their child this ensure safety and security in parents mind.

Fees Management-

Management and collection of the fee is one of the most cumbersome tasks for the coaching class owners. Automation allows parents to pay fees smoothly from anywhere at any time. All information is managed by the software so there is no chances of error. The software automatically triggers an SMS notification to parents to inform them about outstanding payment.

Exam Management-

An exam is a way to test student knowledge. Tests are required to find students' real skills, talents and knowledge at every educational institute. But the whole process of conducting tests involves a variety of activities that will take a lot of time when done manually. But automation eliminates all these hard work. Coaching class’s management software allows you to automate the exam process, store exam questions paper, manage exam attendance, get detailed reports for all students, provide transparent and effective communication of results to each parent, and more.

Doing all of this task manually can cause the coaching class owner to actually spend additional resources for self-improvement. With automation being able to do these things, coaching classes now have more time to focus on internal development. These minor administrative tasks, handled by automation, allow the coaching class to focus on extending reach. Developing new coaching strategies, researching creative ways to educate students and marketing in a better way, coaching classes can grow into an organization with priority on free time and resources.

Automatic Attendance System To Increase Teaching Time.

How important is attendance? Attendance is important because students are more likely to succeed in school as they continue to attend school. So is Attendance is unavoidable part of your class or lecture!

So attendance is really very important for many reasons. But attendance consumes a lot of class time, you can save important class time with the automated attendance system, which is an automated solution that not only displays attendance, but also finds meaningful patterns for monitoring student performance on key indicators. Also, communicate with parents regarding ward’s attendance.

How automatic attendance system help to increase teaching time ?

Improved speed and accuracy 

Attendance is automated so you can be sure your data is accurate and error free. When attendance is displayed, the captured data is stored in the student attendance management system so that authorized persons can view attendance details. This feature is especially useful for finding specific students or analyzing absenteeism trends.

Security and tracking

Security and tracking are key features of an automate attendance system

It also automatically triggers SMS, email, or app notifications to parents or guardians to let them know about their wards attendance.

It is protected by multiple layers of security with strong encryption along with data stored in ERP, making him immune to data security breaches and potential threats.

Attendance data captured by biometric or RFID device is stored in the attendance management system to provide role-based access, so there is no data manipulation at all.

Higher ROI

Schools, universities or colleges can save up to thousands of rupees per month by automating student attendance. If a teacher has 6 lectures per day and it takes 10 minutes to take attendance for each class, it takes almost 60 minutes to show attendance. If there are 40 teachers in the institution, 40hours are needed each day to indicate daily attendance. If average cost of teacher’s is 500 Rs. School loses 20,000 Rs. per day for attendance. 

Saving in resources
No paperwork, no manual attendance, and no time wasting, reducing hassle and allowing teachers who are already burdened to focus more on education.

Attendance automation requires little teacher effort, which reduces the amount of work done by the teacher. For biometric or RFID attendance, students simply punch in or flash the ID card in front of the device. Attendance marked with the app takes 60 seconds from the teacher

Analyzable

You can use the attendance data dashboard to determine attendance trends for institutions, specific classes, specific subjects, or specific students. Consider tracking student attendance for a month. By looking at the graph, you can immediately see if attendance is increasing, decreasing or almost leaking.

The ability to analyze student performance using attendance data is probably the most important reason why an attendance monitoring system is needed. The dashboard instantly provides accurate graphical data about everything.

Based on the results of the analysis, you can make timely decisions and determine whether corrective actions are effective. This allows you to continuously monitor student performance and improve student performance.

Also, if you need to write this report manually, you will need almost 80 hours, including teaching classes and subjects with hundreds of students and teachers. For the student attendance management system, several reports can be generated in few minutes, depending on user-specific fields.

Question Paper Generator To Create Test In Seconds.

Online question paper generator is the best solution that allows you to be free from DTP operators and teachers to perform exams or tests in your organization or institution. Usually, the upper authorities of an organization or institution depend heavily on typists and teachers when there is a need for creating question paper. It happens even when good questions have already been used in the question paper. Throughout this question pool, typists and teachers work for number of days for creating just one question paper. But test generators allows you, to create one question paper in just a few seconds and one mouse click.

You can then use the question paper generator to create tests based on your criteria. Chapter-wise tests, unit tests, objective tests, final tests and many other types of tests can be created. You can even create templates/patterns like board exam etc. Tests can be exported to word files using the institute’s logo, header and footer. Several export options are provided to help you format your paper the way you want. Word output is optimized for printing to save on paper. It is a must-have software for anyone who spends time creating tests for students.

What are the feature of Question Paper Generator?

Generate test as per your choice

You can create chapter-wise tests, unit tests, objective tests, final tests and various other types of test Add instruction and break your test into sections. You can easily exclude questions that appeared in the past exams.

Generate test with questions and symbol

Test generator plus provide a provision that you can create questions with equations, symbol, and diagram that is much needed in academics

Storage facility

Many predefined formats for different exams and different standards can be prepared and saved for future exams.

Online tests evaluate automatically

Create a test and publish it on the web. That's all! Prepare for online exams and evaluate them automatically and provide detailed test analysis which is not possible manually.

Determine if students can download the results and view or print the grades and scorecards as soon as they are completed. You can also change the test and republish the update.

Question paper Statistics report

Quickly and easily report how many students answered the right and wrong questions.

Build exams with ease

Copy the question from another test without retyping it. With just a few mouse clicks, you can copy one or several questions from another test to an open test. Create exams from multiple tests is easy!

Export to Word

All tests, including the answer sheet, can be exported to word for further customization if required.

Test generator automatically generates your alternate versions based on the settings you choose when creating your test.

Question paper generator software is very useful for teachers. In addition to the exam, you can generate questions from all subjects for the test. Teachers do not have to collect questions from various sources to complete a question paper for academics.

Consuming time in days to set a single question paper has become history now, as question paper generator creates a test in a minute just by few mouse clicks.